These are the rooms available to reserve in the library.
Navigate to the date you wish to view. Look at the chart with the names of the rooms and locations and available time blocks. Click on the first 30-minute time block on the line of the room that you wish to request, and the Meeting Room Policy will appear below the chart. Keep clicking time blocks until all the blocks you want are in yellow, and then scroll down to read the policies and click “Continue” to accept the policies and go to the next screen.
This screen will ask you a few questions about room usage. Fill it out as completely as possible and then click the “Submit My Booking” button at the bottom of the page. Once a library staff member reviews and approves your request, you will get a return email confirming your room booking.
Save time, paper, and get confirmation all in a few easy steps! The only thing that shows to the public is your Brief Meeting Title, so you don’t have to worry about privacy. The self-serve system will allow you to book the current month plus three months forward.
ROLLING HILLS CONSOLIDATED LIBRARY
MEETING ROOM USE POLICY
Availability and Fees
The Meeting Rooms of the Rolling Hills Consolidated Library are made available free of charge to adult not-for-profit groups in the Rolling Hills Consolidated Library community and to other not-for-profit organizations or groups whose membership is composed primarily of residents of the Rolling Hills Consolidated Library.
The Meeting Rooms of the Rolling Hills Consolidated Library may be rented by for-profit organizations or by businesses for non-commercial use (such as training seminars, etc.), to which the public is not invited. The Library will set the fee for meeting room use annually.
Library sponsored programs will receive first priority.
The purposes and objectives of these organizations or groups must not violate the public interest.
The Library will not reserve its meeting rooms for:
- Events promoting specific political candidates.
- Non-Library related groups selling or promoting items or services.
- Activities likely to disturb regular Library functions.
- Individuals, organizations or groups presenting programs the primary purpose of which is the disparagement or denigration of another individual, organization or group.
All groups or organizations scheduling a meeting room must fill out the Application for Meeting Room prior to the day of its use. Reservations cannot be made more than 3 months in advance without prior approval of the Library Director.
No admission fees or collections will be allowed for any event scheduled in meeting rooms. Pass-through costs for educational materials may be collected.
Library-sponsored events for the purpose of raising funds for the Library are allowed.
Organizations or groups desiring to use Library equipment in the meeting rooms must request permission for its use when applying for the meeting room. Any group using such equipment shall assume full responsibility for any damage to equipment while it is in their possession. At least 48 hours notice is required for technology equipment setup. Please be on notice that the library does not have technology staff available evenings or weekends.
The organization is responsible for room arrangement. No materials, equipment or furniture belonging to the organization will be stored on Library premises, and the Library will not assume responsibility for any materials or items left on the premises.
Light, non-alcoholic refreshments may be served but must be catered or brought in by the group, as well as all supplies and service pieces. If the carpet or furnishings are soiled during the use of Library facilities, the organization must pay the cost of cleaning. PRIVATE PARTIES REQUIRE A $25 CLEANING /DAMAGE DEPOSIT.
The use of the meeting room must not violate the terms of the Rolling Hills Consolidated Library’s insurance coverage limitations.
If a meeting is canceled, the Library must be notified at once and at least 24 hours in advance of the scheduled event unless unexpected hazardous weather or other emergencies occur.
The meeting room may be reserved up to three months in advance of current month.
Because the purpose of providing the meeting rooms is to make them available to as many community groups as possible, reservations will be taken on a first come basis.
If a question is raised as to the objectives and/or activities of any organization or group requesting use of the meeting rooms, the Board of Trustees shall be the final authority in granting or refusing permission for the use of the room.